Australian Embassy

Vacancy - Defence Office Manager


                                                             Defence Office Manager

The Department of Defence invites applications for a Defence Office Manager (position classification level 5 (LE5)). The closing date for applications is Tuesday, 5 February 2019, 4.30pm (Bangkok time).

With general direction, the Defence Office Manager works to established policies and procedures to provide financial, administrative and office management support to the Defence Attaché, as well as the delivery of A-based staff services.  The position supervises to manage financial resources and assets, human resources (HR), administrative and event management services. A Job Description which also sets out specific skills and other qualifications is attached.

How to Apply

For any application to be ELIGIBLE and therefore considered, it must include the following:

  1. CV (Resume) - A maximum of two A4 page CV outlining previous relevant work experience and achievements in English. Please include the names and contact details (phone number and email addresses) of two referees in the CV.
  2. A Statement of Claim – A maximum of two A4 page (600 words) Statement of Claim that addresses each of the selection criterion to the best of your ability. Tell us why you are the right person for the job.  We want to know why you are interested in working with Defence, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to a role at this level. Please provide examples to demonstrate your capability. For guidelines on how to write a Statement of Claims, please visit under ‘About Us’, ‘Job Opportunity’ and ‘Guidelines for addressing Selection Criteria’.


Please send your application to Please name the email subject ‘Application for LE5 Defence Office Manager – [insert first name and last name]’. For example, Application for LE5 Defence Office Manager – John Smith.

Enquiries regarding the position may be directed to the Human Resources Unit at

Selection Criteria

­Important Notice: Applicants must provide a brief written Statement of Claims of no more than two page in total covering all selection criterion to show their suitability. The Statement of Claims forms the most important part of the application, as this information, together with the resume, will be used to shortlist applicants for further consideration for the vacancy. There is no need for a covering letter.


In addressing each criterion please ensure that you provide example(s) based on previous experience(s) where available, to demonstrate your capability.

  1. Demonstrated level of strong financial, budgetary and office management skills. Previous work experience in relevant field would be an advantage;
  2. Demonstrated high level organisation and prioritisation skills. Strong interpersonal skills including an ability to work independently with minimal supervision, as well as part of a team;
  3. Excellent knowledge of computer applications and strong computer literacy skills, with particular emphasis on spreadsheet applications. Demonstrated experience preparing high-level reports;
  4. Excellent written and oral language skills in English; and good written and oral language skills in Thai would be an advantage.


Contract Conditions:



Defence Office Manager

Work Level Classification:

LE 5

Commencement Salary:

THB 64,944 per month


Department of Defence

Date of Commencement:

As soon as possible

Employment Period:

Two years and six months

Probationary Period:

Three months

Place of Work:

Australian Embassy, Bangkok



Employment will be subject to a satisfactory medical and police/security checks. The actual start date will be confirmed following the outcome of the police checks which will be carried out in Thailand, Australia, any country where the successful candidate is a citizen, and any country where the successful candidate has resided for 6 months or more in the past 5 years. Please note that costs for police check in any country other than Thailand will be met by the successful candidate.

For prospective expatriate employees, please note that all costs associated with the employee’s relocation to and stay in Thailand, including visa fees, are the employee’s responsibility. The Embassy can provide limited assistance to the employee requesting a Thai visa and permit to stay.  It is the employees’ responsibility to obtain the relevant documents and ensure that they are compliant with immigration regulations.

The Embassy is unable to assist with Thai Visa matters in relation to the spouse or partner or family members of an employee. Prospective applicants are advised to check their eligibility for a visa - and investigate living conditions and costs.

Please note that only ELIGIBLE applications will be considered, and only short listed candidates will be contacted for interview and provided with feedback on the selection process, on request.

Click here for Job Description